Position Purpose: Under the direction of the Accounts Payable Supervisor, prepares invoice and relative documents for payment, completes accounts payable runs; prepares special manual checks; responds to employee and vendor inquiries; and prepares and maintains accounts payable records and reports. Delivers the highest standard of customer service. Nature and Scope: This position provides the clerical functions for the Accounts Payable area of the Financial Services Department.
Natures of the duties are confidential and subject to analysis and audit. This position has the authority to process for payment original invoices covered with required signature authorizations, purchase order and contract. This position is responsible for ensuring that all invoices, properly incurred by the hospital, are recorded and paid in a timely manner as well as taking advantage of discounts allowed. The incumbent has frequent interruption and a heavy volume of phone calls along with a heavy volume of paperwork to process daily. This position coordinates with Purchasing, Stores, and other departments to ensure proper paperwork is provided before payment is made. This position
s major challenges is keeping open friendly communications with vendors, personnel of other departments and peers; keeping paperwork flowing in a timely manner, and researching problems where paperwork or records have gone astray.
The incumbent may be required to perform other related duties and work overtime. This position has the ability to give out basic information to vendors and employees; determine when paperwork satisfies accounts payable requirements; and to request information and/or documents. Other duties as assigned.
Decisions beyond this scope must be referred to the Accounts Payable Supervisor.
The ability to interact closely with peers and other department members in an effective manner. 2.
Good communication skills. 3.
Ability to follow verbal and written instructions. 4.
Understands and practices the concept of teamwork. 5.
Ability to identify and resolve routine problems independently. 6.
Typing and 10-key calculator skills. 7.
Accuracy and efficiency in processing detailed work. 8.
Filing skills to maintain accounts payable records. 9.
Data entry skills. 10.
Philosophy consistent with the Standards of Conduct. 11.
Knowledge of bookkeeping and accounting principles. 12.
Sales and use Tax reconciliation.
This position does not provide patient care. The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job. Minimum Qualifications:
Requirements – Required and/or Preferred Education: Must have working-level knowledge of the English language, including reading, writing and speaking English. Experience: Minimum two years accounts payable experience in an automated environment.
Knowledge of bookkeeping and accounting principles. 10 Key. License(s): None. Certification(s): None. Computer / Typing: Must be proficient with Microsoft Office Suite, including Outlook,
PowerPoint, Excel and Word and
have the ability to use the computer to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc.